Overview

Disclosure Administrator

Rugby

Permanent Contract

Part Time (18.5 hours)

Salary (£11,560 – £12,231)

 

The closing date for this post is 12 noon on Wednesday 24th July 2024

Those currently eligible on the redeployment register will be given prior consideration.

The main purpose of the role is to provide effective and efficient administrative support to the Disclosure Unit.

 

Main Responsibilities:

To provide administrative support to the Disclosure Unit including dealing with telephone enquiries, managing correspondence and other related duties.

To answer telephone calls for the Disclosure Unit resolving queries and issues personally if possible, or transferring to other members of staff as appropriate.

To receive, sort and distribute daily post, ensuring urgent matters are brought to the recipient’s attention and prioritised

To compose and deal with routine correspondence on behalf of the Disclosure Delivery Manager and staff.

To collate and analyse information from various sources on behalf of the Disclosure Delivery Manager and use IT to produce high quality documents and presentations for the purpose of briefing and communicating.

To raise orders, store and distribute stationery and supplies, ensuring the correct receipt of goods at the point of delivery. To process invoices and expenses in accordance with financial regulations.

To ensure an appropriate inventory of equipment and supplies is in place in line with Force instructions.

To maintain filing systems, storage and archiving, prepare files for central storage and assist with the transfer of files.

To undertake other duties commensurate with the nature, level of responsibility and grading of this post, as required.

Knowledge:

Education to GCSE level including A – C in English language or NVQ equivalent.

Knowledge of routine administration processes

Experience:

Previous administrative experience in a busy office environment

Experience of providing administrative support to senior management in a professional environment

Proven ability to take clear and concise notes of meetings

 

Key Skills:  

Excellent word processing skills and competent in the use of IT packages

Flexibility to manage multiple tasks whilst allowing for distractions

The ability to solve problems and work on own initiative

The ability to extract and convey information to other members of staff

We want our organisation to be as diverse as the community it serves. We welcome applicants from all sections of the community.

You will be required as part of Warwickshire Police recruitment process to successfully complete vetting and credit checks.

We support the “Happy to talk flexible working” campaign, which aims to encourage uptake of flexible working for individuals, the flexible working options that may be considered for this role include;

 

Compressed Hours, Part Time Working

 

 

Standard Questions

 

Referring to the Person specification on the Job Profile attached – Please provide evidence of the KNOWLEDGE section that is required for this position.

 

Please refer to the EXPERIENCE section of the Job Profile and evidence the required skills for the role.

 

Please evidence the KEY SKILLS needed as requested on the Job Profile

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